Each Event has its own dedicated Registration page with a Registration form. You can edit the number of available Sessions, registration seats, and customize the registration form fields as needed for your Event.
Form fields, while accessible in the Registration card of your Customization options, are also accessible in the Registration Editor where you can customize the registration page.
To begin, hop into the Customize area for your Event. From there, you'll find the Registration card where you'll be able to tweak anything related to your registration process.
Registration Form Settings
From the Registration Settings tab, you can:
Limit the number of upcoming Sessions showing in your Registration form.
End Registration, which allows you to set a time before the event's scheduled start time at which registration should close. This is only available in hours or days.
Close Registration, which allows you to close registration immediately, preventing anyone else from signing up for your event once enabled.
Set up Registrant Activity Notifications, which allows you to remain updated via email on your Registrants' activity.
Registration Form Fields
By default, there are two fields that Registrants must fill out: First Name and Email. You can also add additional fields that any potential Registrants can fill out (which we'll cover how to do now).
To get going with adding Custom Form Fields, you'll want to navigate to the Edit Form Fields tab. This is where you'll be able to view and manage your form fields.
You'll find that the two default fields have already been created for you - First Name and Email.
The Email Field
The email field comes with some additional features. You can:
Enable Enhance Validation. By toggling the Enhanced Validation option, you can enable/disable Email Verification for the Registrant's email address.
This would automatically validate email addresses via Emailable API and deny undeliverable ones from registering.Exclude Non-business emails. Enabling this features prevents non-business email addresses such as Yahoo and Gmail domains from registering to your event.
Email Blacklist. Click the pencil icon to open a modal which allows you to add specific email addresses and/ or domains to a blacklist, preventing them from registering for the event.
The domain format should be whatever is after the '@' symbol.
You can add additional form fields by clicking Add Another Field.
This will bring up a modal where you can select the type of field you want to add.
We've created the following predefined fields for your form with just one click:
Last Name
Company
Website (validates for a URL)
Phone Number (validates and auto-formats entries)
Country (NEW)
GDPR (optional checkbox with customizable text). If you have GDPR compliance enabled on your account, the GDPR checkbox will be added automatically by default.
NOTE: If using the default First Name and email fields only, and a registrant enters two names in the first name field, only the first of those two names will display on the event notifications. The Demio form works in such a way that if you add a space in the first name field, it will treat it as first and last names automatically.
The COUNTRY Field
This field auto populates a list of countries registrants can choose from in the registration fomr. You can choose up to 5 countries to show as preferred countries, which will display at the top of the list for easire selection.
All other countries will show in alphabetical order. If the country field is chosen, there will also be a country sub-field for state/region that you can enable in the registration form. This sub-field can either be set as required or left as optional, if enabled.
Once you select any field, you can decide whether you want to make it optional or required.
If you are creating a Custom Form Field, you can select the type of field you would like to use. You are able to select from the following options:
Text Field (with the option to validate for a URL/number)
Text Area
Dropdown (up to 250 options)
Checkbox
Once selected, fill in the details. Keep in mind that there is a character limit of 50 for the field name.
Be sure to check the Required field? box if you want potential Registrants to complete that field before they can register.
The ability to create Custom Form Fields is available on the Growth plan or higher. Starter plan Users are able to use the predefined fields.
Managing Form Fields
You can edit fields, change the order of your form, or remove any custom fields if you change your mind.
If you are looking to change the order of the fields, select the icon to the left of the field and rearrange as needed.
To edit a field, click on the dropdown to the right of the field and click on Edit Field.
To remove a field, click on the dropdown on the right and select Delete Field.
Once you remove a field, you will not be able to bring it back. However, all data that was previously recorded will be saved. You will not be able to remove "First Name" and "Email" as these are default fields in Demio.
If you have GDPR Account Settings enabled, you'll see the GDPR checkbox field on your Registration form. To delete the GDPR form field, you'll need to disable the GDPR Account Setting from your account settings first, then delete the field from the form.
Form Fields can also be managed from the Registration Page Editor.
Reviewing form and data
Once you are all set, you can review the form by using the registration link under the Share tab.
If editing the form in the registration page editor, you'll be able to see updates to the form in real time without having to open the registration page in a new tab. To access the Registration Page Editor, click on Customize > Registration Card > Customize Registration > Customize (Green button).
When a potential registrant views the form on your event registration page, they can enter information in the fields.
Once registered, the information will show under the Activity tab in the People section.
When you have the form ready, you can use the Demio registration page editor or embed the form on your own page and start sharing it with the world!