Let's get started! 🎊
Ready to bring on a few team members or guests to your event?
You'll need to hop into the event options and bring them on as Admins. Remember that there are three different roles you can set up.
Also, be mindful that each event can hold up to 15 invited Admins. The limitation applies across the board to the total of Hosts, Presenters and Moderators—that means 15 altogether!
Setting your crew up! 🔧
To start, you'll want to hop into the Additional Options by clicking on the button at the right-hand side of the event card and clicking Customize event
From there, you'll find the Event Admins card where you'll be able to invite new admins, as well as manage any existing ones.
Please note, each event must have one designated host. Business plan users will be able to add multiple hosts. For Growth and Starter plans, the account owner will be the only Admin that can be added as a Host!
Adding a New Admin
You can add a new admin as a Team Member or a Guest!
Team members will need to be added to your account under your "Settings " page in the "Team" section or you can click "Add another User" to be directed there. Once they are added, you will be able to select them from the dropdown:
If you are inviting someone to join your event that does not have a Demio account, you can add them under the "Guest" tab.
To add a new admin that is a guest, simply enter in their Name, Email, Role and the sessions you want them added to and then click the "Add Admin" button:
All set! Once invited, they will automatically be sent a confirmation email containing details for their session—including their Unique Join Link.
Manage an Existing Admin
All of your Admins that are added for that event will appear as a list in the option card, alongside their role and a link to view which sessions they've been invited to.
Please note, only team members will be able to access the events page. Guest Event Admins will only be able to join the webinar room using the join link they receive in the email reminders.
Changing session dates
To change the session dates that the Event Admin is scheduled for, click on the calendar button. This will bring up a modal. If you uncheck the option to add the Admin for all sessions, you will see each upcoming sessions and can select the right ones:
Changing A Role
You can change the Admin role by clicking on the dropdown -> "Edit Admin"
Then you can select the updated role for the Admin: