Getting Access! 🔑
Entering the Event Room is super simple! All you need to do is navigate to your Dashboard, locate your upcoming Event, and select Join Room.
Room Overview
The Event Room is where all the magic happens! ✨
This is the spot from where you and your team can start the Event, manage any Attendees that join, and run through the presentation you've prepared.
It's also a great idea to jump into your Event Room before the Event is set to go live and touch base with any other Event Admins (Presenters/Moderators), as well as check your devices (webcam/microphone/screen-share), or any presentation materials or chat resources you added.
Note: Keep in mind that the Event room will only be available 24 hours prior to when the Event is scheduled to go live. Also, Moderators cannot go on stage.
Curious to know what the Room might look like on mobile devices? You can check that out here!
Start Session
In order to start recording and allow Attendees to join you in the Event Room, you'll have to Start the Session.
Go On Stage
After you have clicked on Join Room from the event itself or through your unique Admin join link, Hosts and Presenters will see a screen with the option to select and enable their webcam/microphone and choose the audio output device as well.
They will also see an option to Go On Stage, which allows Hosts and Presenters to immediately appear on stage with their chosen devices.
You can proceed to Go On Stage to be brought into the Event Room.
If you did not select your mic and camera before clicking to go on stage, you will still have the option to enable or switch your microphone and camera directly from the UI using the controls at the bottom center of the room. This also allows you to easily change devices on the fly without the need to reload or access multiple screens.
Be sure to enable your browser and device permissions if your webcam or microphone aren't detected in Demio: Enabling Browser and Device Permissions. Users cannot go on stage without granting microphone permission.
Alternatively, you can first click on Join The Room, then select the Go On Stage button at the bottom center of the room. Clicking on Join Room first allows the Admin to join the room without immediately going on Stage. Settings from the Join Room Screen or Settings Modal apply automatically.
You will be able to select your devices once you are on Stage, if you did not select them before joining the room.
NOTE
Camera:
If you are on Stage and disconnect your active camera, you will automatically be removed from the Stage.
If a backup camera is available, it will be auto-selected the next time you rejoin the stage.
You can manually select a new camera in the Settings modal.
Microphone
Disconnecting the microphone disables the audio.
If a backup microphone is available, it will automatically be used when re-enabled.
While in the event room, you'll also be able to set up your Virtual Background from this screen as well by first clicking on the Settings (Gear) icon in the bottom center, then on the photo icon to the right of the pop-up modal:
Note: If you are on stage on a mobile device, your video will not be displayed within the Settings modal. Also, "off camera" can be selected directly from the camera selection menu.
Picture In Picture (PIP) Mode
Hosts and Attendees are now able to navigate away from the Demio Room (for example, click on another browser tab), and the Demio Room will automatically be displayed in 'Picture in Picture' mode. PiP displays all active streams (camera, screen share, etc) and highlights the active Speaker. Chat and resources are excluded for clarity.
PiP allows you to still have control over your devices if you hover over the display:
Back to tab - click on this icon to return to the Event Room full page
Microphone icon - ability to mute the microphone
Camera icon - ability to disable camera
Phone icon - once clicked, this will take you off stage automatically
Reviewing Your Room Controls
Hosts or Presenters will be able to see a few different Admin controls in the bottom center of the room when they are on Stage, such as:
ability to view people in your Event and invite them to the Stage
ability to share Materials
ability to enable/disable the microphone
ability to enable/disable the webcam
ability to open the direct screen-share options
ability to close the chat
ability to access the Settings to choose a different mic/ cam; disable mirror view; show visual effects such as VB; run a connectivity test; or clear browser settings
ability to leave the Stage when you finish presenting
Chat Area
On the right, you'll also find access to the Chat Box. This is where you'll find the options to not only interact with Attendees, but also add Polls, Handouts, and Featured Actions. You can learn more about our Chat Box here.
Managing the People
Finally, in the center of the screen, as the host, you'll find the View People area. From here, you'll be able to view and manage any Attendees, as well as any fellow Event Admins (Hosts, Presenters, or Moderators).
You'll be able to invite Attendees to the Stage from this menu.
Note: The total number of Attendees, their names, and emails are not public and are only shown to any Hosts/Presenters/Moderators of the Event.
By default, Attendees can only see what is shared by Host/Admins.
But, you can invite them to the Stage and allow them to use a microphone and webcam at any time. To learn more, please check out the following help article on how to manage the attendee devices.
Ban an Attendee
If by chance you see anyone in your Event that isn't supposed to be there, you have the option to Ban them by clicking on the Attendee you are looking to remove and clicking Ban Attendee.
In this case, the Attendee's Unique Join Link would be deactivated and they would not be able to sign up for the same Session again with the same email address for as long as the banned Attendee is on the Event Registrant's list.
The banned Attendees will see the following message immediately.
End the Webinar
When you're ready to end the webinar, be sure to click on the End Session button to finish the webinar Session and start processing the webinar recording.