Getting Access! 🔑

Entering the Event Room is super simple!

All you need to do is navigate to your Dashboard, locate your upcoming event and simply select Join Room.

You can also find the option from within the Event Summary page.

Room Overview

The Event Room is where all the magic happens! ✨

It'll be the spot from where you and your team can start the event, manage any Attendees that join, and run through the presentation you've prepared.

It's also a great idea to jump into your Event Room before the event is set to go live and touch base with any other Event Admins (Presenters/Moderators), as well as check your devices (webcam/microphone/screen-share) or any presentation materials or chat resources you added.

Note: Keep in mind that the Webinar Room will only be available 24 hours prior to when the event is scheduled to go live.

Starting the Event

In order to start the event, click on the event name in the top-left of the webinar room.

A new window will appear prompting you to click the Start Session button.

Just be sure you're ready to click on the Yes, Start button since you'll go live to your attendees and the recording will start once you do!

Go On Stage

At the center of the screen Hosts and Presenters will see a menu with an option to go on stage and be able to share screen as well as enable their webcam/microphone.

To start, click on Go on stage button.

A pop-up window will open, where you can enable your webcam and/or microphone if needed and Go on stage to start presenting.

Note: Be sure to enable your browser and device permissions if your webcam or microphone isn't detected in Demio: Enabling Browser and Device Permissions.

Reviewing Your Controls

Hosts or Presenters will be able to see a few different admin controls when they are on stage:

  • ability to view people (you'll find the attendees list here)

  • ability to share materials

  • ability to enable/disable the microphone

  • ability to enable/disable the webcam

  • ability to open the sharing menu and start sharing any slide/video materials, or use the direct screen share options

  • ability to leave the stage when you finish presenting

Chat Area

On the right, you'll also find access to the Chat Box. This is where you'll find the options to not only interact with Attendees, but also add Polls, Handouts, and Featured Actions. You can learn more about our Chat Box here.

Managing the People

Finally, in the center of the screen, as the host, you'll find the View People area. From here, you'll be able to view and manage any Attendees, as well as any fellow Event Admins (Hosts, Presenters, or Moderators).

Note: The total number of Attendees, their names, and emails are not public and only shown to any Hosts/Presenters/Moderators of the event.

Note: By default, attendees can only see what is shared by Host/Coordinators. But, you can pass them the Microphone and webcam rights at any time by clicking on the dropdown menu and granting them access. To learn more, please checkout the following help article on how to manage the attendee devices.

Ban an Attendee

If by chance you see anyone in your event that isn't supposed to be there you have the option to ban them by clicking click on the Attendee you are looking to remove and clicking Ban Attendee.

In this case, the Attendee's join link would be deactivated and they won't be able to sign up again with the same email address. The banned Attendee will see the following message immediately.

End the webinar

​When you're ready to end the webinar, click on the event name again in the top-left of the webinar room.

Click the End Session button to finish the webinar session and start processing the webinar recording.

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