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Event Room

A quick overview of the Event Room and Admin backstage area.

Elias Blackwood avatar
Written by Elias Blackwood
Updated over a week ago

Getting Access! ๐Ÿ”‘

Entering the Event Room is super simple! All you need to do is navigate to your Dashboard, locate your upcoming Event, and select Join Room.

Room Overview

The Event Room is where all the magic happens! โœจ

This is the spot from where you and your team can start the Event, manage any Attendees that join, and run through the presentation you've prepared.

It's also a great idea to jump into your Event Room before the Event is set to go live and touch base with any other Event Admins (Presenters/Moderators), as well as check your devices (webcam/microphone/screen-share), or any presentation materials or chat resources you added.

Note: Keep in mind that the Event room will only be available 24 hours prior to when the Event is scheduled to go live.

Curious to know what the Room might look like on mobile devices? You can check that out here!

Start Session

In order to start recording and allow Attendees to join you in the Event Room, you'll have to Start the Session.

Go On Stage

At the center of the screen, Hosts and Presenters will see a menu with an option to go on Stage and be able to share screens as well as enable their webcam/microphone.

To start, click on Go On Stage button.

A pop-up window will open, where you can enable your webcam and/or microphone if needed and Go On Stage to start presenting.

You'll be able to set up your Virtual Background from this screen as well:

Be sure to enable your browser and device permissions if your webcam or microphone aren't detected in Demio: Enabling Browser and Device Permissions.

Reviewing Your Controls

Hosts or Presenters will be able to see a few different Admin controls when they are on Stage, such as:

  • ability to view people in your Event and invite them to the Stage

  • ability to share Materials

  • ability to enable/disable the microphone and webcam

  • ability to open the sharing menu and start sharing any Slide/Video Materials, or use the direct screen-share options

  • ability to leave the Stage when you finish presenting

Chat Area

On the right, you'll also find access to the Chat Box. This is where you'll find the options to not only interact with Attendees, but also add Polls, Handouts, and Featured Actions. You can learn more about our Chat Box here.

Managing the People

Finally, in the center of the screen, as the host, you'll find the View People area. From here, you'll be able to view and manage any Attendees, as well as any fellow Event Admins (Hosts, Presenters, or Moderators).

You'll be able to invite Attendees to the Stage from this menu.

Note: The total number of Attendees, their names, and emails are not public and are only shown to any Hosts/Presenters/Moderators of the Event.

By default, Attendees can only see what is shared by Host/Admins.

But, you can invite them to the Stage and allow them to use a microphone and webcam at any time. To learn more, please check out the following help article on how to manage the attendee devices.

Ban an Attendee

If by chance you see anyone in your Event that isn't supposed to be there, you have the option to Ban them by clicking on the Attendee you are looking to remove and clicking Ban Attendee.

In this case, the Attendee's Unique Join Link would be deactivated and they would not be able to sign up for the same Session again with the same email address for as long as the banned Attendee is on the Event Registrant's list.

The banned Attendees will see the following message immediately.

End the Webinar

โ€‹When you're ready to end the webinar, be sure to click on the End Session button to finish the webinar Session and start processing the webinar recording.

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